Payment Voucher

Payment Voucher

1. Hover over the "Banking" option in the side navigation bar. Click on "Payments" from the dropdown menu. Alternatively, click on "Banking", and then select "Payments" tab.
   
   
   
2. You will be directed to the Payment Voucher List page. Click on "New Payment " button. A form will appear. You can create three types of Payment vouchers Vendor Payments, Other Payments, Customer Refund.
   
   
   
   

Vendor Payments

1. By default, you will land on the "Vendor Payments" form. This is applicable if you want to make a payment to a vendor against one or more invoices. Choose the vendor you want to make the payment to from the available options.
   
   
   
2.  Select the date from which you want to view the invoices. All the invoices from this chosen date until the present date will be displayed. From the displayed list of invoices, choose the specific invoice(s) against which you want to make the payment.
   
   
   
3.  After selecting the relevant invoices, save the form or you can save and send the voucher to record the payment transaction. Optionally, you can add attachments to the form if there are supporting documents or additional information related to the payment.
   
   

Other Payments

1. Choose the "Other payments" option on the tab. The other payments form will be displayed. This is applicable if you want to make a general payment to the vendor . Choose the vendor to whom you want to make the payment from the available options. 
   
   
2. Enter the payment amount and other applicable details.  
   
   
   
   
3.  Save the form or you can save and send the voucher to record the payment transaction. Optionally, you can add attachments to the form if there are supporting documents or additional information related to the payment.
   
   

Customer Refund

1. Choose the"Customer Refund" option on the tab. The customer refund form will be displayed. This is applicable if you want to choose payment from a customer against one or more invoices. Choose the customer to whom you are making the payment from the available options.
   
   
   
   
2.  Select the date from which you want to view the invoices. All the invoices from this chosen date until the present date will be displayed. From the displayed list of invoices, choose the specific invoice(s) against which you want to receive the payment.
   
   
   
   
3.  After selecting the relevant invoices,save the form or you can save and send the voucher  to record the payment transaction. Optionally, you can add attachments to the form if there are supporting documents or additional information related to the payment.